Your Team

Georgina Oram is The Caboose Hudson’s Operations Manager. She will be your go to contact for all things when it comes to planning your celebration with us.

As Operations Manager, Georgina brings warmth, expertise, and a genuine spirit of partnership to every celebration. She leads the venue and supports her team with thoughtful attention, ensuring every detail is considered and every client feels cared for. Her calm, capable approach makes even the most complex events feel relaxed and effortless.

Email: georgina@thecaboosehudson.com

Phone: 510-701-8483

Chef Joseph Lee who leads our culinary program! His career has taken him everywhere from high-end New York City kitchens to the mountains of Colorado.

Joseph and his team love getting to know what couples are excited about and creating a menu that feels considered, memorable, and completely right for the day.

The Lead Up

Venue access and example timeline for Weddings at The Caboose.

12 - 6 Months

Select your external vendors and think through additional rental needs.

  • Schedule a kick-off Google Meet with Caboose Operations Manager, Georgina, to talk about all that’s to come!

  • Select your Wedding Planner.

  • RSVP for your Wedding Tasting. Tasting dates will be sent in December of the year prior to your event with tastings occurring on Sundays in February, March, and April of your event year.

  • Review our Trusted Vendor Directory and make your selections from our incredible partners.

  • Review the rentals included with your contract and explore upgrades or additions for your event. Get in touch for everything from ideas to pricing.

6 - 2 Months

Enjoy your tasting, design your menu, finalize your guest list and seating chart, and solidify your general timeline.

  • Visit The Caboose and enjoy your menu tasting!

  • Make your selections and finalize your menu with The Caboose Chef.

  • Connect The Caboose team with your selected Wedding Planner.

  • Log into your Social Tables account - invitation in your inbox from The Caboose Team - and use The Caboose Team Templates to assist in your seating arrangements and space planning.

1 MONTH

It’s time to finalize: your headcount, menu, timeline, and balance.

  • 21 Days: Your final headcount and guest allergy list are due to The Caboose team.

  • 14 Days: Your balance payment is due to The Caboose. Final rental selections are due. Your Wedding Planner should share finalized timeline, seating chart, ceremony and reception layouts, menu pdfs, vendor COIs, and client special event insurance with 1 week left to go.

  • 5 Days: It’s time to make a rain call - decision due on your contingency tent by Tuesday at 11am.

The Big Day

Venue Rental Includes

Space Access and Staffing

  • The Main Hall and full Garden.

  • Fourteen hours total for setup, event, and breakdown, from 10:00 AM - 12:00 AM.

  • Venue Operations Manager on-site for the full rental.

  • Front of house service staff to support Caboose food and beverage service.

Facilities and Amenities

  • Lighting for both indoor and outdoor areas.

  • Electrical outlets in the garden.

  • Six gender‑neutral restrooms.

  • Heat and air conditioning in the Main Hall. Cooling in The Caboose Train Car.

  • Wheelchair accessible and fully ADA compliant property. One ADA parking spot.

  • Indoor wired sound system with Sonos, Bluetooth, and cable hookups plus one wireless mic.

  • PA with one wired mic for outdoor ceremonies and background music.

  • Parking for up to 80 cars.

  • Guest accessible coat closet with racks and hangers.

Rentals and Equipment (see pages 20-23 for additional details)

  • 200 wood folding chairs.

  • 23 qty. 8'x3' folding tables for dining and stations.

  • Cotton linens for banquet tables and napkins.

    • Standard: Cott’n-Eze Linen in Ivory

    • Color of the table linen, napkins, and high-top linen may be changed at no additional charge (see options here). Different fabrics are subject to an additional cost.

  • Flatware, plates, glassware, and food‑service items. Specialty menu items like soups may require additional rentals at the clients expense.

Available Additions

Spaces to Complement the Main Event

We have access to additional spaces through our partnership with Mr. Cat and The Wick Hotel available to rent by The Caboose couples at additional costs.

Extended Space Access + Event Duration

  • There must be an active bar package for the duration of the event (not including ceremonies). Events can be extended by adding hourly bar packages until 12:00 AM.

  • To extend your event past 12:00 AM until 2:00 AM, clients can add venue rental hours and bar package hours.

  • Early load in is also available from 7:00 AM - 10:00 AM for an additional fee.

Additional Staffing

  • Coat Check Attendant (required for weddings before May 15 and after October 15).

  • Restroom Attendant with amenity kits.

  • Valet service for the parking lot may be added from our preferred provider.

Rentals and Equipment (see pages 20-23 for additional details)

  • All rental items provided in our standard package are available to be replaced or upgraded through our vendor, Columbia Tent Rental, at an additional cost.

  • Additionally, our team can work with you and Columbia Tent Rental to source any additions to the package - Lounge Sets, Disco Balls, whatever you’re looking for!

Venue Requirements

Planning Ahead

  • Clients hosting social events must hire a professional, full-time event planner (who is not a guest). The planner must either be from the Venue’s preferred vendor list or approved by the Venue, and must be contracted no later than six (6) months prior to the event date.

  • While we allow outside food catering on a pre-approval bases, The Caboose will always be the exclusive provider of all beverages.

  • Candles must be in a vessel 2” above the flame (ie hurricanes for taper candles). We do not allow fireworks, flame lanterns, smoke machines, confetti, or glitter. Adhesives need approval. No holes can be drilled or nailed. All decor must be removed at the end of your venue rental.

Insurance

  • All Clients must provide a credit card to be held on file. This card may be charged for damages, excessive cleaning, or overtime fees with notice.

  • Clients must obtain Special Event Insurance including Liability (including Host Liquor Liability) at $2,000,000 per occurrence.

  • All client-hired Vendors must maintain a General Liability Policy of Insurance and present a Certificate of Insurance (COI) naming The Caboose Hudson LLC and South Front Street Holdings LLC as additional insureds. COIs must show coverage of at least $2,000,000 and must be provided to the Venue for approval at least 48 hours prior to the Event Date.

Event Day

  • A Coat Check Attendant is required for weddings before May 15 and after October 15 - your guests will thank you.

  • A contingency tent rental is required for events with a guest list of over 80 attendees (more details in our rain plan).

  • There must be an active beverage package at all times during the course of the main event, with the exception of the first 15-30 minutes during a wedding ceremony.

  • All rentals, decor, and trash must be removed from the space within 90 minutes of the Contracted Event End Time. The space should be left as it was found, and outside vendors are responsible for broom cleaning up after themselves.

Final Planning Requirements Due to the Venue

21 Days Out

  • Finalized menu.

  • Final guest allergy list with table and seat numbers specified.

  • Final headcount sent to The Caboose.

  • Final invoice payment.

14 Days Out

  • Your Planner is Required to send the following in one email to The Caboose:

    • Final rental selections (including linen colors).

    • Final timeline.

    • Final ceremony and reception layouts.

    • Final seating chart with guest name and seat numbers.

    • Final bar and dinner menu PDFs.

    • All vendor COIs collected and sent to the venue in one email with client insurance as well.

    • Contact for all external vendors & their instagram handles for future posting credit :)

Event Week

  • Confirmation of total Vendor Meals ($40 per vendor) and vendor allergies.

  • 11:30 AM Tuesday before your event, the call must be made on contingency tent.

  • Your planner must schedule a final call with The Caboose team on Monday, Tuesday, or Wednesday of your event week run through the timeline and confirm any special notes.

Event Flow

Make The Caboose your own

Our Spaces

The Caboose is made up of our Indoor and Outdoor spaces: Main Hall, Foyer, Garden Ceremony Site, Stone Bench Courtyard, Caboose Train Car Courtyard, and the Steps of the Main Hall. Mix and match our spaces to make your special day your own - a few examples below:

Ceremony

  • Location: Ceremony Site

  • Location: Main Hall

  • Location: Stone Bench Courtyard

  • Location: Caboose Car Courtyard

Cocktail Hour

  • Location: Caboose Car Courtyard

  • Location: Caboose Car Crt.

    Tented + Heated

  • Location: Steps of the Main Hall

  • Location: Stone Bench Courtyard

Reception Dinner

  • Location: Main Hall

Reception Dancing

  • Location: Main Hall

  • Location: Main Hall

  • Location: Caboose Car Courtyard

    10pm Outdoor Music Curfew

  • Location: Caboose Car Courtyard

    10pm Outdoor Music Curfew

Culinary + Beverage

Wedding Tastings

An invitation for your Wedding Tasting will be sent by The Caboose in December, the year prior to your event.

Tastings will be on Sundays in February, March, April, and May.

  • Tastings for Clients are included in the venue fee.

  • Clients are welcome to bring up to 4 additional guests for $110 per person.

  • Multiple Caboose Couples and their guests will be at each tending, all seated separately for privacy.

    By preparing tastings for 10-12 instead of 2-4, our kitchen will be able to make a wider variety of our menu options and our bar team will be able to prepare more of our batched cocktails for you to taste!

  • Tastings will run from 12pm to 4pm and will include selections from all menu categories as well as beverage categories.

  • There will be two mock tables set for all to view - one with the Caboose Standard Rental Package and the booklet of rental linen colors and one with upgrade options available from Columbia.

From there, we’ll work to finalize your Menu - due one month before your event date.

At your tasting, we’ll provide a worksheet so you can record in real-time what you liked, what you didn’t, and anything else that will help us shape the perfect menu for your event. We’ll collect those note sheets and following the tasting, our team will share them back with you along with our full menu to help you make your final selections.

See the full Columbia Tent Rental Catalog here.

standard rental packages

“Their attention to detail and commitment to quality truly stood out. We’ve already recommended them to others.”

“Communication was top-notch and the final outcome was even better than we imagined. A great experience all around.”

“Communication was top-notch and the final outcome was even better than we imagined. A great experience all around.”

“Communication was top-notch and the final outcome was even better than we imagined. A great experience all around.”